Checklists
Checklist for Medical Device Registration Class II Device – Equivalency rout
Submission requirements
Notes
Supporting Documents
1. Application Form and Payment of Fees
The mexican registration Holder (MRH) pays. The receipt must be included in the final dossier.
2. Address where the device is physically manufactured
3. Location of the places where the device will be shipped from (countries)
4. Distributor list in Mexico
If distributors will be not be added to the registration at this time, they must be added later through a modification process.
5. Warehouses Notice and Health Quality Manager Notice
All Mexican distributors are legally required to have these notices. An electronic copy of the notices is sufficient for the registration.
6. Power of Attorney
Issuing authority to the legal representative in order to apply for renewals and/or registration submissions to COFEPRIS. An original or certified copy is required.
7. Manufacturing Agreement
Simple copy of the document,
8. Labels that will be used for products imported to Mexico and Label design
Labels must be in Spanish, and should meet the requirements of the MExican Labeling Norm NOM 137-SSA1-2008. Whenever Mexican Labels are not yet finalized and compliant, it is necessary to prepare and submit the Label Design.
9. Technical Monography
This document must describe the device perfectly. Besides, this monography must provide evidency that the medical device is compliant within specifications and has approved tests and applicable standards. The devices included in this document must match the other submitted documents, such as EIR (Establishment Inspection Report), CFG (Certificate to Foreign Government), MDL (Medical Device License), etc. For the overviews to be acceptable, they must be specific about the product, including the lot number, device names, test conditions, acceptance criteria, results and conclusions, as applicable.
10. Instruction for use, leaflet or operation manual (in Spanish)
At least the following information must be provided: Name, Description of the product, intended use and directions of use, list of product components or parts, assembly and disassembly instructions, operating and clean up instructions, operation conditions and storing, warnings, cautions, contraindications and adverse events, other as applicable (maintenance, calibration, preparation), for contrast media, indicate route of administration, pharmaceutical form and content of active ingredient per dose unit.
11. Certificate of Analysis (CoA)
Certificates of Analysis for the finished product are mandatory by COFEPRIS for the submission. Certificates of Analysis for the raw materials are required in cases where the raw material comes into contact with the human body. Certificate of Conformance or the DHR (Device History Record) test reports are also acceptable to meet this requirement. Your consultant could provide further assistance to prepare this document, if needed.
12. Technovigilance Report
Report Summarizing latest post marketing surveillance of the product. It includes all adverse events recorded since the product was first made available on the market (if applicable). It also includes the corrective and preventive actions taken.
13. Risk Analysis
This doesn't need to be submitted to COFEPRIS, but it needs to be kept on file by the Mexican. Registration Holder.
14. Representation Letter
Issued by the manufacturer, for any company to act as your Mexican Registration Holder. You will receive the template for the letter from the consultant during the dossier compilation process. Original or Certified Copies are required.
15. Distribution Letter
You will receive the template for the letter from the consultant during the dossier compilation process. Original or Certified Copies are required.
16. Certificate to Foregin Government (CFG)
The CFG must include the medical device to be registered in Mexico. It should include all the codes or presentations listed in the Mexican dossier It must be valid upon the dossier submission. Original or Certified Copy.
17. Establishment Inspection Report (EIR)
The EIR correspond to the last audit performed by the FDA to the manufacturing facility to confirm GMPs. Original or Copy
18. Approval document by the FDA
The document that proves that the device to be registered in Mexico is in compliance with the directives in USA. For class II devices, it may apply the exemption 510(K) list, the premarket notification 510(k) (PMN) or the premarket approval (PMA). Original or Certified Copy.
19. Medical Device License (MDL)
License issued by Health Canada that proves the device to be registered in MExico has been approved in Canada. It must match the product and its presentations to be registered before COFEPRIS. Original or Certified Copy.
20. CAN/CSA ISO 13485:2016 Certificate
The certificate must include the SCC seal, that demostrate that the registrar has been recognized by the Canadian MoH.
21. ISO 17021 Certificate
Certificate of the Management Systems Accreditation Program issued by the SCC that shows the scope of the registrar who performed the audit and issued the ISO 13485 certificate. Simple Copy.
22. Certificate of Accreditation.
Issued by the SCC for the registrar that issued the ISO 13485 Certificate. Must be valid at the moment of the submission to COFEPRIS. Original or Certified Copy.
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